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We will advertise for current open positions at both our Williamstown + Atlanta locations on this page. If no positions are available at this time, we will archive your CV and application materials for future reference.

 

WILLIAMSTOWN

ADMINISTRATIVE AND OPERATIONS ASSOCIATE  

Williamstown + Atlanta Art Conservation Centers 

Location: Williamstown, Massachusetts  

The Williamstown + Atlanta Art Conservation Centers (W+AACC) seeks an Administrative and Operations Associate.  We welcome applicants regardless of their race, gender identification, sexual orientation, disability, or protected class. 

The start date for this opportunity is negotiable, but the preference is for this position to begin on or before January 2027. 

The Administrative and Operations Associate supports the day-to-day operations of W+AACC’s Williamstown office by performing a variety of administrative and operational functions that ensure smooth workflow, accurate documentation, and superior client service. This role joins a collaborative team of nonprofit administrators and skilled conservators committed to preserving cultural heritage.  The Administrative and Operations Associate reports to the Director of Conservation Services Administration.  

ORGANIZATIONAL OVERVIEW 

W+AACC is a non-profit organization comprised of regional conservation centers in the Northeast and Southeast.  Our state-of-the-art conservation centers enjoy strong relationships with local museums and institutions of higher education. The Williamstown Center is located on the campus of the Clark Art Institute, while the Atlanta Center is located in an offsite facility of the High Museum of Art. W+AACC’s mission is to protect, conserve, and maintain heritage objects from all cultures.  With a membership of more than fifty organizations, W+AACC is the largest regional conservation center in the country.  

Our conservators adhere to the Code of Ethics and Guidelines for Practice as formulated by the American Institute for Conservation of Historic & Artistic Works (AIC), the national membership organization of conservation professionals.    

CORE DUTIES AND RESPONSIBILITIES 

Administrative & Office Operations 

  • Serve as first point of contact by answering the phone, door, and managing the general company email inbox.  
  • Respond to inquiries and provide administrative support to staff, clients, visitors, and students. 
  • Manage organizational calendars and support meeting coordination, including scheduling Board and committee meetings and distributing meeting materials. 
  • Purchase, unpack, and distribute supplies, process order paperwork for the administration team.  
  • Coordinate administrative aspects of recruitment and onboarding, including advertising open positions, scheduling interviews, managing candidate communications, and preparing resources for new employees. 
  • Troubleshoot basic computer and software issues and serve as the primary liaison with the managed IT service provider. 
  • Coordinate new employee onboarding, including computer setup, email access, safety orientation, and related resources. 
  • Support maintenance of the Williamstown in-house reference library. 
  • Help maintain office systems, inventories, and operational resources. 
  • Coordinate with Clark Art Institution facilities staff regarding maintenance, repairs, and security issues. 
  • Help maintain office systems, inventories, and operational resources. 
  • Collaborate with members of the administrative team to support daily office operations and organizational initiatives. 

Project Coordination & Client Services 

  • Coordinate all aspects of artwork intake and outbound logistics, including scheduling, documentation, artwork receipt, project initiation and project completion/closeout. 
  • Establish, maintain, and close project files and records. 
  • File and manage records. (Project File Management; Closed file management; Digital File Management). 
  • Maintain inventory of artwork. 
  • Facilitate the proposal submission and tracking process. 
  • Work closely with conservation and administrative staff to support project administration and workflow management. 
  • Help maintain positive relationships with clients and other stakeholders. 

Development, Communications & Program Support: 

  • Maintain donor database and mailing lists. 
  • Prepare and send letters/ emails to donors and prospective clients. 
  • Provide administrative support for ARTH 508 course logistics. 
  • Assist with the planning and logistics of tours, events, and public-facing activities; occasionally conduct facility tours. 
  • Maintain and update website content and support organizational communications and outreach efforts. 

REQUIRED QUALIFICATIONS AND SKILLS: 

  • Associate degree or equivalent combination of education, training, and relevant experience. 
  • 2-4 years’ experience working in an administrative, office management, or project coordination role.  
  • Strong organizational, communication, and customer service skills. 
  • Demonstrated experience managing databases, records, and office systems. 
  • Strong attention to detail and ability to manage multiple priorities. 
  • Microsoft Office Suite experience (Teams, Word, Excel, PowerPoint). 
  • Ability to learn and use new software applications and technology tools. 
  • Ability to thrive in a team environment with a “can-do” attitude and commitment to high-quality service.    
  • Authorization to work legally in the United States. 

PREFERRED QUALIFICATIONS 

  • Bachelor’s degree in a relevant field. 
  • Interest in the visual arts, history, museums, or other cultural heritage organizations. 
  • Experience with FileMaker, Airtable, CRM, or other database systems. 
  • Experience coordinating projects, logistics, or client services. 
  • Valid driver’s license

PHYSICAL DEMANDS  

  • Requires standing, walking, sitting, pulling/pushing, climbing, reaching, kneeling, bending, stooping, and stretching.  
  • May require some lifting/carrying of less than 20 pounds.  
  • Must be able to do any of the above physical factors up to 100% of the time necessary based on job need(s).  

COMPENSATION AND BENEFITS 

  • Annual salary of $52,000-$55,000 
  • Excellent benefits package is offered including health, dental, vision, 403B with employer match, paid holidays,  paid time off,  paid sick time 

TO APPLY 

Applications should include a letter of interest, a resume, and contact information for three references.  

Direct application materials and inquiries to:  WACC@Williamstownart.org 

Review of applications will begin November 30 and continue until the position is filled.   

 

 

ATLANTA

No open positions at this time.